Notice to Vacate Letter Format for PG: Samples for Tenant and Owner
These are general samples. Always follow the notice period and terms in your own signed agreement, and check local rules for anything serious.
A notice to vacate is simply a written, dated message that says someone will leave (or is being asked to leave) on a specific date. Putting it in writing protects both sides and makes the deposit settlement much easier.
Sample 1: Tenant giving notice to the PG owner
Date: [DD/MM/YYYY]
To,
[Owner / Manager name]
[PG name and address]
Subject: Notice to vacate room [room number], bed [bed number]
Dear [Name],
I, [tenant name], currently staying in room [number], would like to inform you that I will vacate the PG on [last day of stay]. This notice is given in line with the [30]-day notice period in our agreement dated [date].
Please arrange the room inspection and let me know the final amount due, if any, along with the refund of my security deposit of Rs. [amount] as per the agreement. My bank / UPI details for the refund are: [details].
Thank you for your support during my stay.
Sincerely,
[Name]
[Phone number]
Sample 2: Owner asking a tenant to vacate
Date: [DD/MM/YYYY]
To,
[Tenant name]
Room [number], [PG name and address]
Subject: Notice to vacate the premises
Dear [Name],
This is to inform you that, as per clause [number] of our agreement dated [date], you are requested to vacate room [number] on or before [date]. The reason is: [reason, for example repeated non-payment of rent for the months of ... / breach of house rule number ... / the end of the agreed period].
Please clear dues of Rs. [amount], if any, and hand over the room and keys on the date above. We will inspect the room with you and settle your security deposit as per the agreement, after any agreed deductions.
If you wish to discuss this, please contact me on [phone number].
Sincerely,
[Owner name]
[PG name]
Tips that make a notice work
- Use the agreed notice period. Many PGs use 30 days, but yours may differ. Check the agreement.
- Be specific. Give the exact last day of stay and the reason. Vague notices cause disputes.
- Deliver it in a way you can prove. Hand over a copy and ask the person to sign "received" with the date, or send it by email or WhatsApp and keep the message.
- Keep your tone calm. A polite, factual notice is easier to enforce and avoids bad blood.
- Do not use force. Do not lock a tenant out, cut utilities or remove belongings to make them leave. Follow the process in your agreement and, for serious disputes, take legal advice.
After the notice
- Record the move-out date against the tenant, so the bed shows as available from that day.
- Do the move-out inspection and settle the deposit. See PG security deposit rules and refund process.
- Start marketing the bed early. See how to fill vacant beds.
Frequently asked questions
Is the notice period always 30 days?
No. Use the period in your signed agreement. Many PGs choose 30 days, but it can be shorter or longer.
Is a WhatsApp or email notice valid?
It is useful proof, and many owners accept it if the agreement allows. To be safe, also exchange a signed copy.
What if the tenant leaves without giving notice?
Follow what your agreement says about notice and the deposit, keep a written record, and take legal advice if there is a dispute.
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